Information for Presenters

Registration Desk/Presentation Upload Room

The registration desk will be located in the Lancaster Room and will be open during the following hours: Sunday, 9:00 to 18:00; Monday and Tuesday, 8:00 to 18:00; Wednesday, 8:00 to 12:00.

Oral Presentations

Contributed oral presentations and President's Prize oral presentations are 12 minutes each plus 3 minutes for questions. Moderators are asked to strictly adhere to the 15 minute time limit due to concurrent sessions. To make our life easy, and to ensure that your presentation goes off without a hitch, we ask the following:

  • Presentations should be in Microsoft Office PowerPoint 1997-2003.
  • Name your file; day of week (Sun/Mon/Tue/Wed)-room-time-name.
  • Example: Sun-Midway-1630-Wilches.ppt, NB 24 hour time has no colon.
  • Hand in your PowerPoint file the day before your talk at Lancaster Room.

  • We ask audience members NOT to take photos/videos during the talks as it disrupts the talk. If you would like a copy of the presentation, ask the presenter.


    Posters can have a maximum size of 1.2 m high x 1.2 m wide. Each poster space has been assigned a number (see page 28). Pins or Velcro will be provided dependent on the type of board. Posters can be put up on Sunday morning and taken down before noon on Tuesday.

    Student presenters should be at their posters Monday 8:30-9:30.

    Regular presenters should be at their posters Tuesday 17:00-18:00.

    Details about the President Prizes competition and judging scoring sheets can be found here.

    Ad hoc Meeting Room

    Do you have a research group that needs meet? Or are you setting up a new collaboration. A board room that holds 20 people is available Sunday, Monday and Tuesday. To book, contact Paul Fields